5K Contact Resources
This page has resources to help you contact businesses and companies for sponsorship or donor support
Contact Resource Guide → Great Chapter Service Opportunity!
How to introduce yourself professionally over the phone
How to introduce yourself professionally in person
Event elevator pitch
Scheduling an in person appointment
Composing a formal email
Sponsorship letter
Vendor/Donor (In Kind donation) letter
3 main contact stages: 0.5 hrs service per stage accomplished (up to 1.5 hrs total)
+ BONUS 0.5 hr if you successfully get a sponsor or donor!
Update this spreadsheet with companies and businesses you reach out to! This helps ensure we don't reach out to the same places.
Sponsorship (Solicitation Service)
Initial phone call, schedule face-to-face visit.
Actual face-to-face visit & presentation of letter and flyer w/ conversation about event [what & why] and the ask.
Follow-up contact via email/ phone or visit.
NHS_5K_Tips for Gaining Sponsorships.pdfTips for Gaining Sponsorships - Phone Calls and In-Person Visits
Refer to these tips for guidance on calling companies or making in person visits.
NHS_5K_letterforsponsorship_2023.docxSponsorship Letter
Edit the appropriate information in the document and either print it for an in person visit or email it to the contact.
Vendor/Donor (In Kind Service/Donation)
Initial phone call, schedule face-to-face visit.
Actual face-to-face visit & presentation of letter and flyer w/ conversation about event [what & why] and the ask.
Follow-up contact via email/ phone or visit.
Call Script for Vendors.pdfIn-Kind Donation - Phone Call Script
Refer to this script as a guide for calling companies.
NHS 5K Letter InKind Vendor-Donor Letter.docxVendor/Donor (In Kind) Letter
Edit the appropriate information in the document and either print it for an in person visit or email it to the contact.